INTRODCTION
Data security is critical for most businesses and even home computer
users. Client information, payment information, personal files, bank account
details - all of this information can be hard to replace and potentially
dangerous if it falls into the wrong hands. Data lost due to disasters such as
a flood or fire is crushing, but losing it to hackers or a malware infection
can have much greater consequences.
The following are importance of security on
record management:
1.
Avoid theft of Information: One of the
biggest reasons to keep data protected is because there are many corporations
that hacker want to target and breach. Ensuring the securities of records
prevents prevent this professional data thieves (Hacker) from carrying out
their dubious activities.
2.
Preventing Fraud: Data security
helps prevent fraud through a two - records management techniques, certified shredding and off-site
storage- are aimed at keeping your sensitive information secure. The staggering
percentage of accounting and other fraud in the United States is perpetrated by the
victim company’s own employees. Despite popular belief, most fraud does not
involve any sort of elaborate scheme or cover-up. To remedy the situation, consider storing your
financial and other sensitive documents in a safe, secure, off-site records
storage facility.
3.
Avoid Embarrassment to the establishment: When data is
compromised, letters are typically sent out to those who were potentially
affected. This may often affect students, staff, donors, etc. Articles may be
published in the newspaper and reports may be seen on local or national news.
This is very bad publicity for an organization.
4. Ward Against Identity Theft: Identity
theft occurs when somebody steals your name and other personal information for
fraudulent purposes. They can use this information to apply for credit cards,
drivers licenses, etc. Identity theft can result in an individuals’ credit
being damaged and could potentially make it difficult for them to get loans or
other credit cards. It could also result in numerous hours and money that an
individual may spend in clearing their name. Social Security numbers, birth
date, mother’s maiden name, driver’s license number, bank account information,
and credit card information..
5. Avoid Stolen of Financial Resources: Some areas
of an organization have access to staff bank accounts (i.e., for direct
deposit). If this information fell into the wrong hands, the individuals’ financial
holdings could be at jeopardy.
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