EFFECT OF RECRUITMENT PROCEDURE ON ORGANIZATIONAL EFFECTIVENESS

EFFECT OF RECRUITMENT PROCEDURE ON ORGANIZATIONAL EFFECTIVENESS

(A Case Study of Nasarawa State Judiciary, Lafia)

ABSTRACT

This project work in the topic “effect of recruitment procedure in a business organization” is a study undertaken to examine certain aspects in employment produced in an organization. The effectiveness of any organization depends on the competence, efficiency, imagination and also the ability of the employee to innovate the organization policies and this can be achieved when the employee are carefully employed and trained. Planning has been described as a “strategy for acquisition, innovation, preservation of enterprises and human resources” any employment process is a composite, complex and comprehensive process. The research is designed to examine the effects of recruitment procedure processes on organizational effectiveness of Nasarawa State Judiciary. The study used primary data collected from Nasarawa State Judiciary staffs with the use of structured questionnaires to collect data on recruitment procedure, and organizational effectiveness. Chi-square method was adopted in analyzing the data collected in the course of the research. The study also revealed that Nasarawa State Judiciary recruitment procedure process is not perfect because the right procedure and steps are rarely and not always followed.In order to achieve effectiveness, Nasarawa State Judiciary should endeavour to put in place a proper recruitment procedure process following the systematic procedures that follow the steps to the latter since the study had revealed that Nasarawa State Judiciary recruitment procedure process is flawed because the right procedure and steps are seldom and never followed.

CHAPTER ONE

INTRODUCTION

1.1     Background of the study

This part of the study presents the background of the study, the basis upon which the study was made (problem statement), significance and purpose of the study as well as study objectives and research questions as per Effect of Recruitment Procedure in an Organization at Nasarawa State Judiciary, Lafia.

Recruitment procedure is vital processes for every successful organization because having the right staff improves and sustains organizational performance. The effectiveness of an organization’s selection system influence bottom-line business outcomes, such as productivity and financial performance a dream for any organization like Nasarawa State Judiciary.

In the operations of any organization, recruitment procedure is the major function of the human resource department and recruitment process is the first step towards creating the competitive strength of organizations. Recruitment process involves a systematic procedure from sourcing the candidates to arranging and conducting the interviews and requires many resources and time. Accordingly, Recruitment procedures are conceived as the processes by which organizations solicit, contact and interest potential appointees, and then establish whether it would be appropriate to appoint any of them (Sisson, 1994).

Recruitment and selection is the two phases of the employment process but there is a difference between the two. The recruitment is the process of searching the candidates for employment and stimulating them to apply for jobs in the organization whereas selection involves the series of steps by which the candidates are screened for choosing the most suitable persons for vacant posts.

Similarly, the basic purpose of recruitments is to create a talent pool of candidates to enable the selection of best candidates for the organization, by attracting more and more employees to apply in the organization whereas the basic purpose of selection process is to choose the right candidate to fill the various positions in the organization. The recruitment process is immediately followed by the selection process, which is the final interviews and the decision making, conveying the decision and the appointment formalities.

Recruiting is seen as a “positive process of generating a pool of candidates by reaching the ‘right’ audience, suitable to fill the vacancy” (Leopold, 2002), On the other hand, he stated that once these candidates are identified, the process of selecting appropriate employees for employment can begin. This means collecting, measuring, and evaluating information about candidates’ qualifications for specified positions. Selection therefore, is a process that involves the series of steps by which the candidates are screened for choosing the most suitable persons for vacant posts.

The more effectively organizations recruit and select candidates, the more likely they are to hire and retain satisfied employees. In addition, the effectiveness of an organization’s selection system can influence bottom-line business outcomes, such as productivity and financial performance. Hence, investing in the development of a comprehensive and valid selection system is money well spent. Recruitment procedure is vital processes for a successful organization, having the right staff can “improve and sustain organizational performance” (Petts, 1997).

As much as recruitment procedure is the first step towards creating the competitive strength the organization, Nasarawa State Judiciary doesn’t accord it the attention it deserves. Since recruitment process involves a systematic procedure from sourcing the candidates to arranging and conducting the interviews, at Nasarawa State Judiciary is always done irregularly. Instead of first identifying vacancy, preparing job description and person specification, advertising the vacancy, managing the response, short-listing, arranging interviews, and conducting interview and decision making as it would be, the practice at Nasarawa State Judiciary is different. What normally happens at Nasarawa State Judiciary is that you only see people hired in positions without going through the formal recruitment procedure procedures.

The basic purpose of recruitments and selection is to create a talent pool of candidates to enable the selection of best candidates for the organization, by attracting more and more employees to apply in the organization as well as to choose the right candidate to fill the various positions in the organization which process must be based on merit or technical knowhow but at Nasarawa State Judiciary the practice is technical know who. Those who are well known to the bosses are the main beneficiaries in this recruitment procedure process. Also to the fact that most of them don’t go through the proper recruitment procedure procedures, the hired are not always the best suited for most jobs at Nasarawa State Judiciary, which has created a number of cost implications for the company and negatively affected its effectiveness. It is therefore, against this background that the researcher decided to undertake a study entitled “The effects of recruitment procedure on organizational effectiveness, a case study of Nasarawa State Judiciary Lafia”.

1.2     Statement of the problem

The effectiveness of an organization’s selection system influence bottom-line business outcomes, such as productivity and general performance however this remains like a dream at Nasarawa State Judiciary because of hiring process being done haphazardly. It is a common practice at Nasarawa State Judiciary of not to follow a proper recruitment procedure, overshadowed by the principle of technical know-who – the well connected. Consequently, this has led human resources’ problems and cost implications for Nasarawa State Judiciary like ineffective performance, employees’ low morale and lost opportunities because of the incompetent staffs. Conflicts among Nasarawa State Judiciary staffs is a common practice as well as higher levels of labour turnover rates that has seen customer satisfaction levels declining steadily, number of complaints rising and customer turnover rates increasing at Nasarawa State Judiciary, a trend that must urgently be reversed.

1.3     Objectives of the Study

The following study objectives directed this research;

1. To examine the effects of recruitment procedure processes on organizational effectiveness of Nasarawa State Judiciary.
2. To examine the recruitment procedure policy of Nasarawa State Judiciary.
3. To analyse the recruitment procedure process of Nasarawa State Judiciary.
4. To assess the effects of recruitment procedure on the organizational effectiveness of Nasarawa State Judiciary.

1.4     Significance of the study

• The study will be helpful in the streamlining of Nasarawa State Judiciary recruitment procedure policies and programmes into an effective one that can influence its effectiveness.
•  The study will provide Nasarawa State Judiciary with a recruitment procedure handbook manual on how to hire the best employees in is employment process.
• The study will highlight the significance of an effective employment system to other firms in influencing organisational effectiveness, and provide them with a handbook on how to carry out successful recruitment procedure process.
• The study will provide literature for further research studies for students of higher institution and others in the field of recruitment procedure in the Nigeria perspective.

1.5       Research Questions

1. What are the effects of recruitment procedureon the organisational effectiveness of Nasarawa State Judiciary?
2. What is the recruitment procedure policy of Nasarawa State Judiciary?
3. How is the recruitment procedure process of Nasarawa State Judiciary?
4. What are the effects of recruitment procedure on the organizational effectiveness of Nasarawa State judiciary?

1.6     Research hypothesis

H_i:     Recruitment procedure increases effectiveness in an organization

H_o:    Recruitment procedure does not increase effectiveness in an organization

H_i:     Recruitment procedure causes wastage in an organization

H_o:    Recruitment procedure does not cause wastage in an organization

1.7     Scope of the Study

The study focussed on how recruitment procedure and effects on organizational effectiveness in Nasarawa State Judiciary.

The study was conducted at Nasarawa State Judiciary Lafia. The purpose of this study is to assess the effects of recruitment procedure processes on Nasarawa State Judiciary organizational effectiveness.

1.8     Limitation of the study

A study of this nature is by no means an easy task in the course of carrying out this survey; the researchers faced a number of constraint which include time and financial constraints.

1.9     Definition of relevant terms

Recruitment: Recruitment is a process of searching the candidates for employment and stimulating them to apply for jobs in the organisation

Selection: Selection involves the series of steps by which the candidates are screened for choosing the most suitable persons for vacant posts.

Recruitment procedure: Is the processes by which organizations solicit, contact and interest potential appointees, and then establish whether it would be appropriate to appoint any of them.

High Court: Hears and determines appeals from decisions of Magistrates and Area Courts in all criminal matters.

Management: The organizing and controlling of the affairs of an organization or a sector of an organization, it is also the act of handling or controlling something successfully

Employment: The condition of working for pay. It is the work, especially paid work that somebody does. Employment is also the total number of people who work for pay in a particular population.

Reference

Leopold John, (2002):Human Resources in Organisations: Financial Times Press

Petts N (1997): Building growth on core competences-A practical approach– journal of management).

Sisson Keith, (1994), Personnel Management, Blackwell, 2nd Ed